Privacy Policy

1.1 We are committed to safeguarding the privacy of our website visitors.

1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors; in other words, where we determine the purposes and means of the processing of that personal data.

1.3 By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy. Please see our Cookie Policy for more information.

1.4 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications.

1.5 In this policy, "we", "us" and "our" refer to Wordseed Ltd. For more information about us, see Section 8.

2.1 In this Section 2 we have set out:

(a) the general categories of personal data that we may process;

(b) in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;

(c) the purposes for which we may process personal data; and

(d) the legal bases of the processing.

2.2 We may process data about your use of our website ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.

2.3 We may process your account data ("account data"). The account data may include your name and email address. The source of the account data is you. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.

2.4 We may process your information included in your personal profile on our website ("profile data"). The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.

2.5 We may process your personal data that are provided in the course of the use of our services ("service data"). The service data may include name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The source of the service data is you. The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.

2.6 We may process information that you post for publication on our website or through our services ("publication data"). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.

2.7 We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is consent.

2.8 We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely our interest in the proper administration of our website and business.

2.9 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent.

2.10 We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.

2.11 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

2.12 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

2.15 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

2.16 Please do not supply any other person's personal data to us, unless we prompt you to do so.

3.1 We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.

3.2 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

3.3 Financial transactions relating to our website and services will be handled by our payment services providers, PayPal or Adyen. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds.

3.4 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

4.1 In this Section 4, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).

4.2 Part of our workforce resides in Bangladesh. The European Commission has made an "adequacy decision" with respect to the data protection laws of each country. Transfers to Bangladesh will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission.

4.5 You acknowledge that the personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

5.1 Section 5 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

5.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

5.3 We will retain your personal data as follows:

(a) personal data will be retained for a maximum period of 6 years following your last order.

5.4 In some cases we may hold your personal data even if you have not placed an order. In such cases, we will determine the period of retention based on the following criteria:

(a) the period of retention of users who have not placed an order will be 12 months since their last engagement with us. That is to say if you have not opened an Wordseed email in a 12 month period we will remove your from all marketing lists.

5.5 Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

6.1 We may update this policy from time to time by publishing a new version on our website.

6.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

6.3 We may notify you of changes to this policy by email.

7.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

(a) the payment of a GBP 10 fee; and

(b) the supply of appropriate evidence of your identity for this purpose, we will usually accept a photocopy of your passport certified by a solicitor plus a copy of a utility bill showing your current address.

7.2 We may withhold personal information that you request to the extent permitted by law.

7.3 You may instruct us at any time not to process your personal information for marketing purposes.

7.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

8.1 This website is owned and operated by Wordseed Ltd.

8.2 We are registered in England and Wales under registration number 13133041, and our registered office is at 66 High Street, Oxfordshire, OX7 6LE, United Kingdom.

8.3 Our principal place of business is at 66 High Street, Oxfordshire, OX7 6LE, United Kingdom.

8.4 You can contact us:

(a) by post, to 66 High Street, Oxfordshire, OX7 6LE, United Kingdom

(d) by email, using [email protected]

9.1 In compliance with Google's requirements and our commitment to transparency and data protection, this section outlines our practices concerning Google user data obtained through our use of Google Analytics 4 (GA4).

9.2 Use of Google User Data: Our application accesses, uses, stores, and/or shares Google user data strictly as disclosed in this Privacy Policy and in accordance with Google’s Limited Use requirements. The primary purpose of using Google user data is to enhance user experience, improve our services, and for analytical purposes.

9.3 Data Practices: Our collection and use of Google user data are limited to the practices explicitly disclosed in our Privacy Policy. We ensure that the handling of such data aligns with Google's Limited Use requirements, focusing on user privacy and data security.

9.4 In-Product Privacy Notifications: To ensure transparency, we provide in-product privacy notifications prominently within our app interface. These notifications inform users about how we use Google user data, ensuring easy access to this crucial information.

9.5 Privacy Policy Updates: We regularly review and update our Privacy Policy and in-product privacy notifications to reflect current practices related to the use of Google user data. Users will be notified of any significant changes to our data practices or policies.

9.6 User Consent and Control: Users are provided with clear options to consent to the use of their data in accordance with this policy. We also offer mechanisms for users to control, access, or delete their data that we have obtained through GA4.

9.7 Data Protection and Security: We implement robust data protection and security measures to safeguard Google user data against unauthorized access, alteration, disclosure, or destruction. Our security practices are reviewed and updated regularly to ensure the highest level of data protection.

9.8 Compliance and Cooperation: We adhere to all applicable data protection laws and regulations concerning the use of Google user data. We also cooperate with data protection authorities and Google in the event of any inquiries or investigations regarding the use of Google user data.

9.9 Contact Information: For any questions or concerns regarding our use of Google user data, users can contact our Data Protection Officer as detailed in Section 10 of this policy.

10.1 Our data protection officer's contact details are: Harry Beattie, Wordseed Ltd, 66 High Street, Oxfordshire, OX7 6LE, United Kingdom.